Constitution

Arain Council UK

Table of Contents

1. Title

The organisation shall be called Arain Council UK hereafter to be referred to as “the Council” and shall be a representative body of all Arain bodies (tanzeemaats) established in various cities in the UK. The Council shall be a non profit making and non political organisation.

2. Objectives

The objectives of the Council are as follow:

2.1 To foster a social network of all Arains in the UK and formulate a uniform approach for their welfare.

2.2 To unite all Arains at one platform and act as a link between various Arain bodies in the UK.

2.3 To promote social and cultural activities, unity and discipline for the welfare of the Arain community in the UK.

2.4 To promote the concept of a UK wide marriage service for the Arain community and provide assistance in linking individuals and families.

2.5 To establish, enhance and promote the identity of an Arain community amongst the young Arain generation in the UK.

2.6 To assist in the alleviation of poverty in UK and in Pakistan for the poor and needy, especially amongst the Arian community.

3. Membership

Membership of the Council shall be open to every Arain individual, who completes a membership application form and pays the relevant subscription as determined by the Annual General Meeting of the Council.

4. Office Bearers of the Council

The Office Bearers of the Council shall be as follow:

1. President  

2. Vice President

3. Secretary General

4. Additional Secretary

5. Joint Secretary

6. Media Secretary

7. Treasurer

5. Election of Office Bearers

5.1 All Office Bearers shall be elected at the Annual General Meeting of the Council, from, and by, the Executive Committee of the Council. Election process shall be by nomination and by show of hands/secret ballot.

5.2 All Office Bearers are elected for a period of three years, but may be re-elected to the same Office or another Office at the next election.

5.3 If there is no election held within 36 months, the Executive Committee shall suspend the Office Bearers and convene the election within 2 months of the due date.

5.4 If any Office Bearer fails to attend two consecutive meetings without a due reason, his Office shall be considered vacated, the Executive Committee shall elect a new Office Bearer at the next meeting.

5.5 All Office Bearers shall be non political, if any Office Bearer has a political office he/she must not accept the Council’s Office.

6. Executive Committee – ‘EC’

6.1 The affairs of the Council shall be controlled by EC comprising the Office Bearers of the Council and 20 other Members from, and by, the local Arain bodies of the Council. The EC shall meet at agreed intervals and not less than four times per year.

6.2 The EC shall consist of two members from a local Arain body from each city in the UK, preferably the President and General Secretary of the local body; these individuals will automatically be Members of the EC.

6.3 The duties of the EC shall be:

6.3.1 To control the affairs of the Council on behalf of the Members.

6.3.2 To appoint a Patron in Chief.

Patron in Chief shall assume the following powers and duties:

a) Oversees the general functioning of the Council and the EC.

b) Help to promote harmony and unity in Arain community.

c) Help to resolve any disputes and disagreements in the Council and in the EC.

6.3.3  To keep accurate accounts of the finances of the Council through the Treasurer. These should be available for reasonable inspection by Members and should be audited before every Annual General Meeting. The Council shall maintain a bank current account and the following Office Bearers shall be authorised to sign Council cheques: two signatures from the President; Treasurer and Secretary General. Annual accounting year shall end at 31 March.

6.3.4 To make decisions on the basis of a simple majority vote. In the case of equal votes, the President shall be entitled to an additional casting vote.

7. General Meetings

7.1 The Annual General Meeting shall be held not later than the end of July each year.  21 clear days’ written notice shall be given to Members of the Annual General Meeting by circulating a copy of the notice to every member at their home/office address and posting the notice on the Council website. Members must advise the General Secretary in writing of any business to be moved at the Annual General Meeting at least 14 days before a meeting. The Secretary shall circulate or give notice of the agenda for the meeting to Members not less than 7 days before the meeting.

7.2   The business of the Annual General Meeting shall be to:

7.2.1 Confirm the minutes of the previous Annual General Meeting and any General Meetings held since the last Annual General Meeting.

7.2.2   Receive the audited accounts for the year from the Treasurer.

7.2.3   Receive the annual report of the EC from the Secretary.

7.2.4    Elect the Office Bearers of the Council i.e. President; Vice President, Secretary General and others (as per section 4) and the Executive Committee Members as required.

7.2.5   Review subscription rates and agree them for the forthcoming year.

7.2.6   Transact such other business received in writing by the Secretary General from Members 14 days prior to the meeting and included on the agenda.

7.3 Special General Meetings may be convened by the EC or on receipt by the Secretary of a request in writing from not less than 10 Full Members of the Council. At least 21 days’ notice of the meeting shall be given.

7.4 Nomination of candidates for election of Office Bearers shall be made in writing to the Secretary at least 14 days in advance of the Annual General Meeting date. Nominations can only be made by Full Members and must be seconded by another Full Member.

7.5 At all General Meetings, the chair will be taken by the President or, in his absence, by a deputy appointed by the Council or by a Full Member attending the meeting.

7.6 Decisions made at a General Meeting shall be by a simple majority of votes from those Full Members attending the meeting. In the event of equal votes, the President shall be entitled to an additional casting vote.

7.7 A quorum for a General Meeting shall be 16 Full Members and 4 Office Bearers including one from the President; Secretary and Treasurer.

7.8 Each Full Member of the Council shall be entitled to one vote at General Meetings.

8. Alterations to the Constitution

8.1 Any proposed alterations to the Council constitution may only be considered at an Annual or Special General Meeting convened with the required written notice of the proposal. Any alteration or amendment must be proposed by a Full Member of the Council and seconded by another Full Member. Such alterations shall be passed if supported by not less than two-thirds of those Full Members present at the meeting, assuming that a quorum (see 7.7) has been achieved.

9. Dissolution

9.1 If, at any General Meeting of the Council, a resolution be passed calling for the dissolution of the Council the Secretary shall immediately convene a Special General Meeting of the Council to be held not less than one month thereafter to discuss and vote on the resolution.

9.2 If, at that Special General Meeting, the resolution is carried by at least two-thirds of the Full Members present at the meeting, the Executive Committee shall thereupon, or at such date as shall have been specified in the resolution, proceed to realise the assets of the Council and discharge all debts and liabilities of the Council.

After discharging all debts and liabilities of the Council, the remaining assets shall not be paid or distributed amongst the Full Members of the Council, but shall be given or transferred to a reputable charity.

10. Miscellaneous

10.1 Non Muslim (including Ahmedi’s, Murzai’s, and Qadiani’s) and non Arain can not be a Member of the Council.

10.2 Once this new Constitution is unanimously passed, the old Constitution shall cease to function. The new Constitution shall be in force from the date of its approval.

10.3 All those matters which are not included in this Constitution, the EC shall be entitled to propose those to be included by a simple majority; however any amendment in the Constitution shall be done as per Section 8.

10.4 For any election, ‘election commission’ shall consist of three sovereign Members.

10.5 If there is a complaint against any Council Officer or matter, EC shall decide about the complaint and no Officer shall be entitled to vote on the outcome.

10.6 The registered office of the Council shall be the office of the Secretary General unless the Council has acquired its own office.

10.7 Oath wording for Office Bearers shall be same as per the old constitution.  

10.8 Powers and duties of the Office Bearers shall be defined and attach with the constitution as an appendix for guidance only.

The constitution was prepared by 8 members of the committee appointed by the EC at their general meeting held on the 26 April 2009. The committee members were:

Tahir Jamil Noorani (Patron in Chief), Ch Pervez Alam (President), Ch M Anwar (Vice President), Khalid Mehmood (Secretary General), Tariq Razi, Mian Mohd Saeed, Rashid Ahmed Qadri, Ch Shah Nawaz and assisted by Manzoor Hussain (Add. Secretary). The constitution was drafted and finalised by Khalid Mehmood-Secretary General.

The constitution was unanimously approved at the general meeting held in Manchester on the 7 June 2009.

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